The Great Cornard Information Website

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Cornard Community

Model Publication Scheme

Page updated - 10 December 2008

Information available from Great Cornard Parish Council


Information to be published

How the information can be obtained


Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)


This will be current information only



Who’s who on the Council and its Committees

Available from the Council’s office in hard copy

or from

www.cornard.info by clicking the hyperlink Council Members

10p per sheet




Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Shown below


Location of main Council office and accessibility details

As above


Staffing structure

Council Office






Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)


Current and previous financial year as a minimum



Annual return form and report by auditor

Copies available from the Council’s Office

10p per sheet

Finalised budget

As above



As above


Borrowing Approval letter

As above


Financial Standing Orders and Regulations

As above


Grants given and received

As above


List of current contracts awarded and value of contract

As above


Members’ allowances and expenses

As above





Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)






Parish Plan (current and previous year as a minimum)



Annual Report to Parish or Community Meeting (current and previous year as a minimum)

From Council’s office

or from  

www.cornard.info by clicking the hyperlink Annual Report

10p per sheet



Quality status



Local charters drawn up in accordance with DCLG guidelines








Class 4 – How we make decisions

(Decision making processes and records of decisions)


Current and previous council year as a minimum




Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Available from Council office

and on

www.cornard.info by clicking the hyperlink Meetings

10p per sheet



Agendas of meetings (as above)

As above


Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

As above and on

www.cornard.info by clicking the hyperlink Minutes




Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Available from Council office


Responses to consultation papers

As above


Responses to planning applications

As above



As above





Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)


Current information only




Policies and procedures for the conduct of council business:


Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

Available from Council Office

10p per sheet

Policies and procedures for the provision of services and about the employment of staff:


Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

Available from the Council’s office

10p per sheet

Information security policy

As Above


Records management policies (records retention, destruction and archive)

As Above


Data protection policies

As Above


Schedule of charges )for the publication of information)

Shown below


Class 6 – Lists and Registers

Currently maintained lists and registers only




Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Available for inspection at Council’s office


Assets Register

As above


Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

As above


Register of members’ interests

As above and from the District Council Monitoring Officer


Register of gifts and hospitality

As above





Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)


Current information only


All information available on request from the Council’s office





Burial grounds and closed churchyards



Community centres and village halls



Parks, playing fields and recreational facilities



Seating, litter bins, clocks, memorials and lighting



Bus shelters



Public conveniences



Agency agreements



A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)








Contact details:

The Council Manager                                                                      phone          01787 373212

Great Cornard Parish Council                                                     e-mail          greatcornardpc@tiscali.co.uk

The Stevenson Centre

Stevenson Approach

Great Cornard

CO10 0WD








This describes how the charges have been arrived at and should be published as part of the guide.






Disbursement cost

Photocopying @ 10p per sheet (black & white)

Actual cost *






Actual cost of Royal Mail standard 2nd class




Statutory Fee


In accordance with the relevant legislation











* the actual cost incurred by the public authority